Hotel

ONLINE BOOKINGS ARE NOW OPEN!

Official congress hotels will not accept IOCongress2018 special rate reservations directly. All reservations must be made on-line through the secure registration website to receive the congress rates. Please do not contact the hotels directly.


TOP REASONS TO BOOK AN IOCONGRESS2018 RECOMMENDED HOTEL

  • BEST HOTEL RATES | Special hotel rates available for congress attendees ONLY
  • GET SOCIAL | Great opportunities to meet fellow attendees by staying inside the IOCongress2018 block
  • APPROVED HOTELS | All hotels are IOCongress2018 approved for excellent value and location

 

HOTEL RESERVATIONS

The hotels listed below provide a variety of housing options at different price points, all negotiated at the lowest rates possible. Booking at an official congress hotel means you’ll be staying near other attendees, allowing more networking opportunities and times to connect. MCI Group Canada has been designated as the Official Housing Bureau for the Congress.

  • Special room rates have been negotiated and will be available to delegates, sponsors, and exhibitors only.
  • Reservations must be made online through the secure registration website. Do not contact the hotel directly, except for Skwachays Lodge. To book accommodation at Skwachays Lodge, go to http://skwachays.com/.
  • Reservations are processed on a first-come, first-served basis. Availability may be limited at hotels. All information provided on the online booking system must be entered in English to ensure the reservations details are accurately processed by the hotel. A one night non-refundable deposit will be required at time of booking.
  • Please note that hotel rates do not include taxes, surcharges, or breakfast. Taxes vary depending on the accommodation, but most hotels charge Hotel Room Tax 10% (AHRT), Harmonized Sales Tax 5% (HST) and a Destination Marketing Fee 2.5% (DMF).

Deadline for bookings is July 17th, 2018. Book early to avoid disappointment.

 

 

HOTELRATE PER NIGHT (CAD) ** - SINGLE/DOUBLE RATEROOM OCCUPANCYFEATURESDISTANCE FROM CONGRESS VENUE
Marriott Pinnacle Vancouver

⭐⭐⭐⭐
  • City View - $259
  • Deluxe View - $289
  • Max. 4 ppl
  • Additional $30 per person per night to a max. of 4 ppl.
  • Based on availability in room with two beds only
  • Restaurant
  • Indoor Pool
  • Business Centre
  • Free Wifi
  • Pet Friendly
  • 10 minute walk
Sandman Vancouver City Centre

⭐⭐⭐
  • Standard - 2 Doubles - $179
  • Standard - 2 Queens - $189
  • Standard - 1 Queen - $179
  • Corporate - 1 King + 1 Pullout - $189

 

  • Max. 4 ppl
  • Additional $15 per person per night to a max. of 4 ppl.
  • Based on availability in room with two beds only
  • Indoor Pool
  • 2 Restaurants
  • Fee Wifi
  • 19 minute walk
Sheraton Wall Centre

⭐⭐⭐⭐
  • Standard - $229
  • Max. 2 ppl
  •  Additional $30 per person per night to a max. of 4 ppl.
  • Based on availability in room with two beds only
  • Pool
  • Restaurant & Bar
  • Scenic Views
  • 19 minute walk
Coast Coal Harbour- Limited Availability

⭐⭐⭐⭐
  • Comfort - 2 Doubles - $205
  • Comfort - 1 King - $205
  • Max. 4 ppl
  • Additional $30 per person per night to a max. of 4 ppl.
  • Based on availability in rooms with two beds only
  • Fitness Centre
  • Outdoor Pool
  • Restaurant
  • Pet Friendly
  • 11 minute walk
YWCA Hotel Vancouver-Limited Availability

⭐⭐⭐
  • Single with hall bath - $79
  • Double with shared bath - $101
  • Double with private shower - $134
  • 2 Doubles with private bath - $146
  • Triple with private bath - $157
  • Quint with private bath - $183
  • Max. 5 ppl
  • Additional $12 per person per night to a max. of 5 ppl. based on room type
  • Based on room type and availability at the time of booking
  • Pool
  • Free Parking
  • Free Wifi
  • 21 minute walk
  • 14 minute transit
UBC Shared Accommodation
  • Ponderosa Commons - $70
  • Walter Gage Towers - $65
  • Max. 1 person per bedroom
  • These shared apartments offer private singe-bed rooms with shared common areas.

 

  • 33 minute by car
  • 48 minute by transit
Skwachays Lodge

⭐⭐⭐⭐

Contact hotel directly for bookings: skwachays.com

Group Code: IOC2018
Dates available: Aug 19-26 only

  • 2 Doubles - $259
  • 1 Queen - $269
  • 1 King - $279
  • 1 Bedroom Suite - $309 
  • Max. 2-4 ppl; based on room type and availability
  • Located at the crossroads
    of Vancouver’s historic Gastown, Chinatown, 
    and Railtown districts
  • Aboriginal Experience
  • Aboriginal Art Gallery and Lounge
  • Communal Kitchen
  • Rooftop Smudge Room
  • 17 minute walk
  • 15 minute transit

 ** Room rates do not include applicable taxes of 17.5%. Room rates do not include any surcharges or breakfast.



ROOM SHARING - click to expand

IOCongress2018 have set up an online service to assist registered delegates to find a roommate to share the costs of a hotel room. To enroll, contact RoomSharing@iocongress2018.com.

NOTE: Please do NOT book your accommodation before you have been connected with a suitable roommate through the room sharing service.


LIABILITY WARNING

By subscribing to this service you are agreeing that IOCongress2018 bears no responsibility for possible roommate mismatches and has no responsibility for any financial or personal losses, including refunds on room deposits. You and your roommate will be responsible for making your own hotel reservation, making a deposit and payments. When contacting the hotel, please be sure to request a room with two double beds and give both roommate names for the reservation. Be aware that your personal information will be shared with others seeking roommates for IOCongress2018. The information that will be forwarded to you is confidential, and is only to assist you in finding a suitable person to share your hotel room at IOCongress2018. You are not permitted share this information with anyone else for any other purpose. Abuse of this service may result in penalty, including cancellation of your IOCongress2018 registration without refund.


GROUP BOOKINGS - CLICK TO EXPAND

For group booking of 10 or more delegates please contact MCI Canada at housing@iocongress2018.com.

An administration fee of $150.00 plus applicable taxes will apply.


HOTEL CANCELLATION AND MODIFICATIONS CONDITIONS - CLICK TO EXPAND

CANCELLATIONS

  • One night Room and Tax is non-refundable. 

MODIFICATIONS

  • An alternate attendee name may be substituted if you are unable to attend the Congress. Changes can be made online by logging into your account. Substitutions are subject to a CDN $50.00 administrative fee if you require assistance from the registration provider. Neither IOCongress2018 nor MCI Canada will transfer any fee or payment balances.
  • Any changes requiring assistance from the registration provider is subject to a CDN $50.00 administrative fee.

FORCE MAJEURE:

MCI Canada and the Hotel are not responsible for either the partial or total non-execution of the contract in the event of accident, an act caused by a third party, such as Acts of God including, without limitation, credible threats of natural disaster in the geographic vicinity of the Hotel, war, curtailment or interruption of transportation facilities, threats or acts of terrorism or similar acts, governmental travel advisory, a governmental elevation of the terrorism alert level, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause comparable events or disaster beyond the parties' control which prevents the Hotel from accommodating the clients of MCI Canada for the event or if for the same reasons the event is cancelled by MCI Canada.

CLOSURE OF A HOTEL:

Should above mentioned offered hotel(s) close between the date the contract was signed and the start of the event, MCI Canada will do its utmost to offer alternative options to the client. If the client confirms such an alternative option, MCI Canada will not be responsible for any difference in rates. Should the client decline the option and book in another hotel outside of MCI Canada’s block, pre-payments made by the client for the closing hotel(s) would be reimbursed beyond the parties' control which prevents the Hotel from accommodating the clients of MCI Canada for the event or if for the same reasons the event is cancelled by MCI Canada.

Please do not contact hotels directly until after Wednesday July 18th, 2018. 


important information - CLICK TO EXPAND

The deadline for reservations is 17:00 PST Tuesday July 17th, 2018 in order to guarantee Congress hotel rates. As of Tuesday July 18th, 2018 rooms are based on hotel rates and availability. Changes to existing bookings can be made directly with the hotel. Please allow time for the hotel to process your reservation and only contact them after Wednesday July 18th, 2018

All hotel prices are quoted in Canadian Dollars, per night, per room. Rates are subject to an additional Hotel Room Tax 10% (AHRT), Harmonized Sales Tax 5% (HST) and a Destination Marketing Fee 2.5% (DMF). This is changeable and can vary depending on the property. 



CONTACT US

If you have any questions, please contact MCI Group Canada at:

IOCongress2018 Housing
c/o MCI Group Canada
Suite 200 - 1444 Alberni Street
Vancouver, BC, Canada V6G 2Z4
Email: housing@IOCongress2018.com

Phone: + 1 604-688-9655 Option 1
Monday - Friday: 08:00 - 17:00 (Pacific Standard Time Zone)